Posted at 10:20 p.m. April 22, 2016

Key policy allows student employees more access

The key policy revision give student employees an opportunity to be given keys, but the supervisor must issue the keys for the employee.

Originally, student employees were allowed to check out keys for themselves at the Physical Plant and they were held responsible for fines if keys were not returned. However, when the new policy came into effect in the fall semester, it read that student employees may not be issued keys. Campus Security and Safety was allowed to unlock doors for students who called saying they needed access, which is still an option for supervisors to allow access for their student employees.
The policy change allows students to have an opportunity to have key(s), but the supervisor must issue the key(s) for the student employee. However, the supervisor is then responsible for the key(s) checked out, which means the staff member makes the judgement call on keys.

“We would do what we needed to do on our part if a student left with keys to follow up with that student and try to get those keys back, but we really want to make sure that supervisors take the issuance of keys to students very seriously,” Vice President of Academic Affairs Terry Harper said.

However, she said there are no final options decided on yet because it is being discussed. Current ideas include withholding transcripts if the student has graduated and putting a hold on registration if the student is returning.

If the keys do not get returned, there is an $80 fine for the person responsible, but the cost of the key does not cover the price of rekeying the doors that would need to be done, both Harper and Vice President of Administration and Finance Rick Johnson said.

Harper said there is a risk for the supervisor issuing keys for their student employees, but they are also the best judge of the student’s character.

Along the same lines, Johnson said revising the policy is a balancing act and there are areas on campus where student employees having keys can be a larger deal.

Johnson said he is interested in the unique areas on campus and would like to learn more about the situations to discuss more options and possibly work with the policy more in the future.
“I think this change is a good change because it created a pathway for the student to get a key,” Johnson said. “Also it maintained appropriate levels of control the institution has been after in creating this policy.”