Posted at 2:45 p.m., April 30, 2015

Travel policies, procedures simplified

Laramie County Community College has a new travel committee in place to “simplify” the current travel policies and procedures.
The committee is made up of various coaches, activity sponsors, deans and faculty members as well as staff from physical plant, business office and Student Life.

With four policies and six procedures regarding travel, LCCC’s dean of students, Dr. Jill Koslosky, said the main goal is to get that number down to one main policy and two procedures: one for faculty/staff and one for students. Subdivisions would be within those procedures regarding international travel.

A recent wrongful death lawsuit filed against Casper College has LCCC preparing for the worst travel case scenario.

The suit was filed by the family of Theodore “Teddy” Weekly, a Cheyenne native and agriculture student at Casper College, who was killed in an auto accident on his way home from a livestock judging competition with two other students, one of whom was the driver. The student driver had failed to file the necessary paperwork for student travel before the competition and was, therefore, an unqualified driver, according to a Casper Star Tribune article.

“We want to make sure we don’t end up in that situation,” Koslosky said. She said the committee wants students as well as faculty and staff to understand their role when they are transporting students.

Travel training

The committee has also had discussions about a needed “travel training” strategy. Anyone planning on traveling, students and faculty alike, would be required to do some training with additional training for those transporting students.

“When the accident happens or when the student gets sick, what do you do?” Koslosky asked. The answer is to make sure travelers are armed with the right knowledge and to provide the tools and training the college doesn’t have, she said. Although policies and procedures are in place, they need to be simplified and made easier to understand, Koslosky said.

Questions are also being asked in the committee meetings such as where emergency items are located in travel vehicles. “You start to see some of the pieces of deficiency that we could easily fix with some training,” she said. Koslosky also said she hoped to have an online training program so anyone can complete the training from anywhere.

An additional task the committee is working on is providing travel kits for those road-bound. The kit would include any waivers that might be needed on the road, any additional paperwork needed and a first aid kit.

“I think we’ve done a good job to this point of including all the players that need to be [considered],” Koslosky said. “But anyone who would like to have a say—we’re welcome to that.”

One step at a time

The next step after the committee has completed drafts on the new travel policy and procedures, a goal set for the first of May, will then be sent to the college president’s cabinet for initial review. Koslosky hoped to have this step done by the first of June.

Once approved by the cabinet, the policy and procedures will move on to the next step called consultative feedback. This step involves sending out email notifications to Student Government Association and the LCCC distribution list with the policy and procedures included, so people can provide feedback and contribute if so inclined.

Revisions will be made according to the feedback, and the policy and procedures will then be sent to the College Council for ratification and recommendation to the president.

From there, the president approves/disapproves adoption of the procedures while formulating a recommendation of the policy to the LCCC Board of Trustees. The board will ultimately approve or veto the adoption of the policy, while the president either ratifies the procedures or seeks alternative direction.

Although the drafts are still going through the committee process, the ultimate goal is to have everything approved and the training set for the beginning of the fall semester, Koslosky said.

“When we start rolling people on the road in August and September, we [will be] prepared,” she said.

International travel policy: Student's behavior responsibility of student